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Sr. Accounts Payable Specialist


Boston, MA, US
  • Job Type: Full-Time
  • Function: Accounting/Finance
  • Industry: Sales & Marketing Software
  • Post Date: 07/15/2024
  • Website:
  • Company Address: 100 Summer St, Suite 2900, Boston, Massachusetts 02110, US

About Validity

Validity – Trust your data. Any time. Every time.

Job Description

About the Role
Validity is seeking an experienced and highly motivated professional to serve as its Sr. Accounts Payable Specialist. Reporting to the Sr. Manager - Accounting Operations, the Sr. Accounts Payable Specialist will play a key role in ensuring that all of the Company’s invoices have been reviewed, processed and paid in accordance with company policies and procedures. The Sr. AP Specialist will also identify, recommend, and implement process changes to further improve the AP function. This role requires a keen attention to detail and strong organizational, communication, and problem-solving skills. The ideal candidate will also have experience with Tipalti Approve, Navan, NetSuite and the administration of credit card and travel programs, along with robust knowledge of ERP, banking platforms and procurement systems.

This position has a hybrid work schedule requiring you to work in our Boston office Tuesday, Wednesday and Thursday of each week.

Position Duties and Responsibilities
  • Prepare all domestic and international wires, ACH payments for the payment cycles and record bill payments in NetSuite.
  • Prepare all payment cycles and ensure accurate payments are made in a timely manner.
  • Ensure that all payments are entered and classified to the correct department and GL account in NetSuite.
  • Gather internal and external data to resolve all invoices and payment requests and ensure company policies and procedures across all Validity subsidiaries are being followed properly.
  • Respond to all payment and general AP inquiries and resolve matters with accuracy and efficiency.
  • Maintain external vendor and internal customer relationships and ensure all key stakeholders are paid accurately and on a timely basis.
  • Serve as a liaison for Accounts Payable and ensure the Validity departments are adequately using Tipalti for purchase orders.
  • Serve as the Navan co-administrator and manage all functions and processes of expense reporting and technical troubleshooting.
  • Create and maintain employee and vendor records in NetSuite and ensure W-9, W-8 forms, and vendor bank accounts have been collected, validated, and saved in NetSuite.
  • Review invoices received for compliance with sales and use tax and VAT rules.
  • Participate in the 1099 reporting process at year-end.
  • Provide support for the month-end closing process, including GL reconciliation processes.
Required Experience, Skills, and Education
  • Minimum of 5+ years of progressive experience in Finance operations, Accounts Payable or Accounting in a team environment.
  • A high level of proficiency with expense reporting.
  • Demonstrated ability to develop strong internal and external relationships.
  • Experience working with multi-currency disbursements.
  • A high level of proficiency with Microsoft Office 365.
  • Knowledge of internal controls throughout the Procure to Pay (P2P) process.
  • Basic understanding of US Generally Accepted Accounting Principles (GAAP).
  • Highly organized, detail and process-oriented; develops and executes project plans within designated timelines.
  • Strong verbal and written communication skills.
  • Collaborative team player with demonstrated ability to work in teams.
  • Ability to prioritize and multi-task in a high growth, fast- paced environment.
  • Strong organizational, problem-solving and customer service skills
  • Ability to work independently and make judgment-based decisions with a good sense for when escalation and additional communication may be necessary.
  • Self-starter - willing to think outside of the box and recommend process improvements.
  • Highest quality and ethical standards.
Preferred Experience, Skills, and Education
  • Bachelor’s degree in accounting, finance or business from an accredited college or university.
  • Prior experience working with Tipalti, Navan, NetSuite and global banking platforms.
  • Prior experience working at an international SaaS company.
  • Experience with corporate credit card programs and procurement operations.

About Validity

For over 20 years, tens of thousands of organizations across the world have relied on Validity solutions to target, contact, engage, and retain customers – using trustworthy data as a key advantage. Validity’s flagship products – Everest, DemandTools, BriteVerify, and GridBuddy Connect – are all highly rated, #1 solutions for sales and marketing professionals. These solutions deliver smarter email campaigns, more qualified leads, more productive sales, and ultimately faster growth.

Validity is a truly unique company - massive revenue growth, top-tier investors, 5-star product ratings, proven ability to acquire and integrate top tech companies and welcome them into the Validity family, a winning culture, and a work environment that fosters hard work, trust, and fun.

Headquartered in Boston, Validity has offices in Tampa, Denver, London, Sao Paulo, and Sydney. For more information, connect with us on LinkedIn, Instagram, and Twitter.


Validity is proud to be an equal opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants for employment regardless of actual or perceived race, color, ancestry, national origin, citizenship, religion or creed, age, physical or mental disability, medical condition, AIDs/HIV status, genetic information, military and veteran status, sex, parental status (including pregnancy and pregnancy-related conditions, childbirth, post childbirth, nursing mother, parent of a young child and parent of a foster child), gender (including gender identity and expression), sexual orientation, marital status (including registered domestic partner status), or any other characteristic protected by applicable federal, state, or local law.


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